Parts of Microsoft Publisher

Understanding the elements you see in Publisher will help you become comfortable with the application.
NOTE: Use the View menu to make any of the following tools and toolbars appear or disappear.

Formatting toolbar
This toolbar contains buttons for common text formatting options in Publisher and throughout Microsoft Office (e.g., font, text alignment, or line spacing). For more information, refer to Office 2007: Formatting Text.

Objects toolbar
This toolbar allows you to insert text boxes, tables, and shapes to your workspace.

Page boundary
Page boundaries represent the edges of the paper. Items outside or partially overlapping page boundaries will not appear in print.

Page icons
These icons indicate which page is currently selected, how many pages the publication contains, and which pages are grouped into spreads. Selecting a page icon will make that page appear in the workspace.

Page margin
Blue dotted lines represent page margins. As a general rule, all text and graphics ought to be placed within the page margins.

Format Publication task pane
This task pane provides quick access to many Publisher operations. To view a list of categories of operations, click the task pane's header (in the above image, the header is titled Format Publication).
EXAMPLE: To access the Find and Replace task pane, click the task pane's header » select Find and Replace
The Format Publication task pane refreshes to become the Find and Replace task pane.

Rulers
Rulers help you measure the length of your text boxes, images, and other objects relative to how they will appear in print. You can change the unit of measure from the Options dialog box (from the Tools menu, select Options).

Standard toolbar
The Standard toolbar contains buttons for common functions in Publisher and throughout Microsoft Office (e.g., saving, undoing actions, or zooming).

 

Understanding the Objects Toolbar

The Objects toolbar contains tools for creating and manipulating text and graphics in Publisher.

Button	Name	Function
	Select Objects	Selects lines, shapes, graphics, text boxes, and other objects for resizing, deleting, and other actions.
	Text Box	Creates text boxes.
	Insert Table	Creates tables.
	Insert WordArt	Adds WordArt to your publication.
	Picture Frame	Adds a picture frame or pictures from clip art, scanners, cameras, files.
	Line	Creates a line.
	Arrow	Creates an arrow.
	Oval	Creates circular and oval shapes.
	Rectangle	Creates rectangular shapes.
	AutoShapes	Creates a variety of unique shapes. EXAMPLE: Hearts, lightning bolts, callout boxes
	Bookmark	Adds a bookmark to the location you desire. Bookmarks allow you to link or refer to a specific location in a publication.
	Design Gallery Object	Inserts a wide array of customizable objects from the Microsoft Publisher Design Gallery. EXAMPLE: Coupons, advertisements, logos
	Item from Content Library	Inserts an item from the Content Library. The Content Library is a storage area for items that you use frequently in your publications (e.g., a logo, location information, contact information). NOTE: To add items to your Content Library, right click the item » select Add to Content Library. On the dialog box that appears, click OK.

 

Changing the Appearance of the Environment

The Publisher environment can be slightly customized to your needs. You can add or remove toolbars and their buttons, change the zoom percentage, and change the page spread.

Adding or Removing Toolbars

You can customize which toolbars you want to appear in Publisher.

1. From the View menu, select Toolbars » select the desired toolbar
   HINT: Selecting a toolbar with a checkmark before it will remove the toolbar from the Publisher environment. Selecting a toolbar without a checkmark before it will add the toolbar to the Publisher environment.
   

Adding or Removing a Toolbar's Buttons

1. On the desired toolbar, click TOOLBAR OPTIONSor
   NOTE: The button's orientation appears differently depending on which toolbar you want to select.
   
2. Select Add or Remove Buttons » select the toolbar title (e.g., when working with the Formatting toolbar, select Formatting) » select the desired button
   HINT: Selecting a button with a checkmark before it will remove the button from the toolbar. Selecting a button without a checkmark before it will add the button to the toolbar.
   

Changing the Zoom Percentage

Changing the Zoom Percentage: Standard Toolbar Option:

1. From the Standard toolbar, click theof the Zoom pull-down list » select the desired Zoom percentage
   OR
   1. From the Standard toolbar, from the Zoom pull-down list, type the desired percentage
   2. Press [Enter]

Changing the Zoom Percentage: View Menu Option:

1. From the View menu, select Zoom » select the desired Zoom percentage
   

Changing the Page View

If your publication will appear in a two-page spread, you can make your Publisher document appear in the same way. The following step is also useful for when you want to move back to a one-page spread.

1. From the Format menu, select Two-Page Spread
   If a checkmark appears before the option, the spread is set to two pages.
   

Parts OF Microsoft PowerPoint

The Microsoft Office Button

In the upper-left corner of the PowerPoint 2007 window is the Microsoft Office button. It's similar to the old File Menu. When you click the button, a menu appears. You can use the menu to create a new file, open an existing file, save a file, print, and perform many other tasks.

The Quick Access Toolbar

Next to the Microsoft Office button in the upper left corner is the Quick Access toolbar outlined in red in the image above.
The Quick Access toolbar provides you with access to commands that are frequently used. By default, Save, Undo, and Redo appear on the Quick Access toolbar. You use Save to save your file, Undo to rollback an action you have taken, and Redo to reapply an action you have rolled back. You can customize this toolbar by right clicking on it or click the small black down arrow to the right.

The Title Bar

The Title bar is located at the top in the center of the PowerPoint 2007 window. The Title bar displays the name of the presentation on which you are currently working. By default, PowerPoint names presentations sequentially, starting with Presentation1. When you save your file, you can change the name of your presentation.

The Ribbon

The Ribbon holds all of the commands and features of each of the tabs in the Ribbon. The Tabs are located across the top of the ribbon under the Title Bar. These contextual tabs will appear when you have something highlighted that calls for it. For example, if you have a picture highlighted on your slide, a Picture Tools tab will appear.

Similar tools are located in Command Groups across the ribbon.

Each Command Group includes Command Buttons to perform various actions on that group of tools.

Getting PowerPoint to Do What You Want

You use commands to tell PowerPoint what to do. In PowerPoint 2007, the commands you use are located on the the Ribbon. The Ribbon is located near the top of the PowerPoint 2007 window, below the Quick Access toolbar.

At the top of the Ribbon are several tabs and clicking a tab displays several related command groups. Within each group are related command buttons. You click buttons to issue commands or to access menus and dialog boxes. You may also find a dialog box launcher in the bottom-right corner of a group. When you click the dialog box launcher, a dialog box makes additional commands available.

Clipboard - Contains the cut, copy, paste commands. The Format Painter tool is located here as are the Paste Special, Paste as Hyperlink, and Duplicate commands.

Slides - All the commonly used commands for creating new slides

Font - Includes the most commonly used commands for formatting font

Paragraph - Includes all of the paragraph formatting commands, vertical and horizontal alignments, text direction, bullets, numbering, indenting, spacing before and after, columns, etc. It also includes the dialog box for tabs.

Drawing - Allow you to add shapes and draw on your slides. This is Format Shape Dialog Box.

Rulers

Rulers are vertical and horizontal guides. You use them to determine where you want to place an object. If the rulers do not display in your PowerPoint 2007 window:

1. Click the View tab.
2. Click Ruler in the Show/Hide group. The rulers appear.

Slides, Placeholders, and Notes

The Slide Window is broken up into several areas including the Slide Pane and the Notes Section. The Slide Pane appears in the center of the window while the Notes Section is at the bottom.

There are also Placeholders on each slide depending on the slide layout that has been selected. These layouts may include placeholders for a slide title, subtitle, text, images, video, charts, graphs, etc. The placeholders hold the objects on your slides.

Slides appear in the center of the window. You create your presentation by adding content to the slides.

You can use the notes area to creates notes to yourself. You can refer to these notes as you give your presentation. For narrated presentations, this area is frequently used to write the script for the audio.

Main Window Components, Status Bar, Tabs, View Buttons, and More

The Status bar generally appears at the bottom of the window. The Status bar displays the number of the slide that is currently displayed, the total number of slides, and the name of the design template in use or the name of the background.

The Outline tab displays the text contained in your presentation in an outline format. The Slides tab displays a thumbnail view of all your slides. You click the thumbnail to view the slide in the Slide pane.

The View buttons appear near the bottom of the screen. You use the View buttons to change between Normal view, Slider Sorter view, and the Slide Show view.

Normal View
Normal view splits your screen into three major sections: the Outline and Slides tabs, the Slide pane, and the Notes area.

The Outline and Slides tabs are on the left side of your window. They enable you to shift between two different ways of viewing your slides. The Slides tab shows thumbnails of your slides. The Outline tab shows the text on your slides. The Slide pane is located in the center of your window. The Slide pane shows a large view of the slide on which you are currently working. The Notes area appears below the Slide pane. You can type notes to yourself on the Notes area.

Slide Sorter View
Slide Sorter view shows thumbnails of all your slides. In Slide Sorter view, you can easily add, delete, or change their order of your slides.

Slide Show View
Use the Slide Show view when you want to view your slides, as they will look in your final presentation. When in Slide Show view:

Esc	Returns you to the view you were using previously.
Left-clicking	Moves you to the next slide or animation effect. When you reach the last slide, you automatically return to your previous view.
Right-clicking	Opens a pop-up menu. You can use this menu to navigate the slides, add speaker notes, select a pointer, and mark your presentation.

Zoom In & Zoom Out

Zoom controls allows you to zoom in and zoom out on the window. Zooming in makes the window larger so you focus in on an object. Zooming out makes the window smaller so you can see the entire window.

You can click and drag the vertical and horizontal splitter bars to change the size of your panes.

You use the Minimize button to remove a window from view. While a window is minimized, its title appears on the task bar.

You click the Maximize button to cause a window to fill the screen. After you maximize a window, clicking the Restore button returns the window to its former smaller size.

You click the Close button to exit the window and close the program.

Active Cell
In an Excel 2007 worksheet, the cell with the black outline. Data is always entered into the active cell.
Column Letter
Columns run vertically on a worksheet and each one is identified by a letter in the column header.
Formula Bar
Located above the worksheet, this area displays the contents of the active cell. It can also be used for entering or editing data and formulas.
Name Box
Located next to the formula bar, the Name Box displays the cell reference or the name of the active cell.

Row Numbers

Rows run horizontally in a worksheet and are identified by a number in the row header.
Together a column letter and a row number create a cell reference. Each cell in the worksheet can be identified by this combination of letters and numbers such as A1, F456, or AA34.

Sheet Tabs

By default there are three worksheets in an Excel file.
The tab at the bottom of a worksheet tells you the name of the worksheet - such as Sheet1, Sheet2 etc.
Switching between worksheets can be done by clicking on the tab of the sheet you wish to access.
Renaming a worksheet or changing the tab color can make it easier to keep track of data in large spreadsheet files.
Quick Access Toolbar
This customizable toolbar allows you to add frequently used commands. Click on the down arrow at the end of the toolbar to display the available options.
Office Button
Clicking on the Office Button displays a drop down menu containing a number of options, such as open, save, and print. The options in the Office Button menu are very similar to those found under the File menu in previous versions of Excel.
Ribbon
The Ribbon is the strip of buttons and icons located above the work area in Excel 2007. The Ribbon replaces the menus and toolbars found in earlier versions of Excel.